Accounts Payable Executive

Accounts Payable Roles & Responsibilities

• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records

• Provide other clerical support necessary to pay the obligations of the organization

• Maintain meticulous records of outstanding payables

• Ensure the accuracy of an organization's financial documents for payment, auditing and tax purposes

• Protect businesses against unintentional overpayment

• Practice effective monitoring to ensure payments are made to vendors in a timely manner

Day-to-Day Duties

• Clarify any questionable invoice items, prices or receiving signatures

• Assemble and review invoices to be completed for payment

• Maintain copies of vouchers, invoices or correspondence necessary for files

• Type periodic reports and other records

• Obtain proper information and/or data regarding invoice payments

• Check vendor files for any previous payments and assign voucher numbers

• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures

• Reconcile bank statements

• Input daily bookkeeping and record keeping

• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors.