Account Payable Specialist

Accounts Payable Specialist

This role will be responsible for maintaining and logging invoices, verifying invoices and charges, reviewing and resolving any invoice discrepancies, and managing and responding to vendor payments and inquiries.

Position Responsibilities:

• Processing/approving all SG&A invoices for multiple entities through Concur/NetSuite and ensure they are setup for payment. 

  • Includes confirming all invoices are received via electronically, mail, email or being pulled from the vendor portals. 

  • Includes verifying all the invoice details and coding the invoices correctly based on GL accounts, business segments, departments and locations. 

  • Includes working with other departments and business partners to ensure invoices are approved in a timely manner. 

• Work to AP targets, monitor performance through AP KPIs review, identify trends and initiates change to improve performance where needed

• Response to the Vendor queries of invoice and payment issues, work closely with disbursement team & Vendor maintenance team to solve the disputed invoice before the due date

• Deal with escalations from vendors and other departments. 

• Analyze and provide a root cause and a corrective action plan for all credit hold issues that arise and 

late fees 

• Critical thinking and problem-solving skills are required

• Excellent communicator both written and verbal, and ability to communicate effectively with all levels of the business

• Strong understanding of procure-to-pay process

• Advanced Excel

• Logistics industry experience is a plus

• NetSuite and/or Oracle Fusion experience a plus – including saved searches, formulas, reporting

• Concur Invoicing and T&E experience is a plus

• Experience working with multiple legal entities, multiple locations

• At least two to three years specialized Accounts Payable experience in a computerized environment supplemented by additional years of computer work experience