Analyst Order Management

Job Description

The scope of work includes working with Regional Sales Operations, Legal, Finance, and other internal teams to

execute the order lifecycle process (order processing, sales contract management and provisioning) to meet

company financial and legal requirements as well as processing deadlines. This role also utilises problem-solving

and project management skills in coordination with organisational and relational abilities to promote operational

excellence, customer service, and teamwork. What you get to do in this role:  Review and validate order and sales contract information sources (order forms, agreements, POs, approvals) for completeness and accuracy in accordance to processing SLAs and booking policies.  Ensure accuracy of booked orders regarding the order, sales contract and sales account data in the CRM

and ERP systems.  Facilitate provisioning of new accounts and or services and work with Operations to investigate and

resolve any provisioning issues.  Provide operational support to sales and other teams with regards to the order lifecycle.  Collaborate with Sales and other internal teams (Finance, Legal, Operations, IT) to resolve day-to-day

issues and improve processes in order to exceed operational and performance goals.  Ensure data maintenance and integrity by supporting ad hoc requests to reconcile and or update any order, sales contract, or sales account data discrepancies.  Support period close activities by reviewing booking and open provisioning reports and working with Sales, A/R and or Operations to reconcile any discrepancies related to order information and or provisioning.  Generate, maintain, and analyse order operational reports to calculate and compile metrics to track

performance activities and KPIs as well as reports for management.  Investigate and identify opportunities for improvement within the quote-to-cash process that improves

service, speed, or cost to optimise the order lifecycle.  Participate and contribute to new process releases and system enhancements by testing and providing

operational insight. Qualifications

To be successful in this role you have:  2-4 years relevant order and sales contract operations experience including quote and sales order

processing, sales contract management, and opportunity management, with increasing levels of

responsibilities (preferably in a software and or SaaS (Software-As-A-Service) sales organisation OR 2-4

years relevant finance and/or accounts receivable experience including order processing and release for

billings, contract evaluation and account reconciliation with increasing levels of responsibilities (preferably

in a software and or SaaS (Software-As-A-Service) sales organisation.  Prior experience with CRM/ERP tools and systems.

 Familiarity with the end-to-end quote to cash cycle.  Familiarity with maintaining and operating SOX controls, Internal Audit and evaluating financial documents

preferred

 Proficiency in Microsoft Office suite; Excel, Word, and PowerPoint, required.  Experience with Visio or other process flow application and in DocuSign or other document signing

application a plus.  BA/BS or equivalent 4-year degree preferred.  Highly motivated results driven self-starter and enthusiastic team player, able to work independently or on

a team in a fast paced dynamic environment with minimal direction.  Obsessed with attention to details, processes, systems, and a drive to resolve issues.  Able to adapt with a positive attitude to different training approaches, not structured versus structured, and effectively retain and apply information and direction to execute tasks at hand.  Highly focused; able to execute on one-off projects as well as on routine tasks.  Organised with excellent time management skills and ability to balance multiple responsibilities and meet

necessary deadlines with limited supervision.

providing the highest level of customer service.